Inventory Management & Tracking Software


To successfully track inventory, you need to understand how QuickBooks handles inventory assets, average cost, and cost of goods sold . When you purchase an inventory item, your bill, check or credit card charge will debit the Item’s Inventory Asset account and credit your A/P, bank or credit card account. When an item is sold, the average cost is deducted from the inventory asset account and recorded in cost of goods sold. QuickBooks uses the weighted average cost to determine the value of your inventory and the amount debited to COGS when you sell inventory. Many small and mid-sized businesses already use QuickBooks for accounting and overall financial management. If you’re one of them, adding inventory tracking is a simple process.

  • However, the best inventory management software depends on your needs, budget and industry.
  • Can we expense when purchased inventory type items irregardless of when they are actually sold.
  • You would absolutely report the inventory you actually sold as an expense .
  • These are things you buy or sell but don’t (or can’t) track as inventory.
  • Monday through Friday, along with support tickets and an online knowledge base.

Access reports to instantly see your best sellers, what’s on hand, cost of goods, and more. If you’re moving from average costing or a product that uses it, let the IRS know you’re switching to FIFO. You can also turn on price rules if you want to set up flexible pricing for the things you sell.

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Automatically calculate which items need to be restocked and generate necessary purchase orders with one click. Take timely actions with reports on expired or about-to-expire inventory by lot or serial number. Enterprise gives you real-time inventory visibility, decreased order fulfillment times, and less inventory surplus. Automated processes reduce errors that can cut into your margins.

Nested levels of categorization give you more granularity for how you organize your inventory and more control over what you can do with it. Ask questions, get answers, and join our large community of QuickBooks users. Learn how to reorder anything that’s running low or out of stock. QuickBooks then decreases what’s on hand by the amount on the invoice or sales receipt. Learn how to track your inventory in QuickBooks Online Plus and Advanced.

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Inventory management software does much more than track stock amounts and locations within a warehouse or retail store. Most inventory systems deliver a streamlined business management solution that syncs inventory data with sales, fulfillment and purchasing operations in real time seamlessly. ShipBob is a leader in third-party fulfillment and logistic services. In 2022, it released Merchant Plus, a stand-alone version of its power-packed inventory management software.

  • Accordingly, inventory may include raw material, work-in-progress, or finished products.
  • Enhanced Payroll included in Enterprise Gold or Platinum does not charge additional monthly per employee fees, additional fees may apply when paying 1099 contractors by direct deposit.
  • The inventory management system automatically adjusts your inventory values in your balance sheet.

Once inventory arrives, QuickBooks converts the purchase order into an account to make sure you pay your supplier on time. Inventory control focuses on warehouse management. It’s less about having the right amount of inventory, and more about keeping track of the inventory that is already in your warehouse. Operationalizing inventory management may not be exciting, but it’s sure to save you time, money and headaches. An inventory management system should take the guesswork out of your business. The right tool is the one that frees you up to do what you do best.

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QuickBooks Enterprise allows you to add up to 1 million names (e.g., customers, vendors, employees) and up to 1 million items (e.g., inventory, non-inventory, and service items). Some performance degradation is likely as your lists approach these size thresholds. Whether you sell five or 50,000 products, Enterprise puts the tools you need for efficient, profitable inventory management right at your fingertips.

Information provided on Forbes Advisor is for educational purposes only. Your financial situation is unique and the products and services we review may not be right for your circumstances. We do not offer financial advice, advisory or brokerage services, nor do we recommend or advise individuals or to buy or sell particular stocks or securities. Performance information may have changed since the time of publication.


When you support Black-owned businesses, you’re supporting Black communities. And supporting Black communities helps create a healthy economy for all. The inventory/COGS transaction debits COGS for $1.75 and credits inventory for $1.75. This final step is only necessary if you have memorized transactions that include inventory part items.

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You can create virtual showrooms using selected inventory items and specify the data that various clients see, such as pricing, minimum quantities and shipping times. Inventory management software helps all types of businesses automate inventory processes, operate efficiently and increase profits. No matter which industry your business operates, if it has inventory, inventory management software can improve operating efficiencies, customer service and overall profitability. Forbes Advisor researched the best inventory management software solutions and ranked 10 top picks based on their price, features and more. Stock refers to the finished items that you sell to your customers or raw materials in case your business sells such items as final products. Inventory includes all those items that are used in manufacturing products to be sold by your business to its customers.

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Sites can be actual warehouses with different addresses, trucks, piles, staging areas, or any other locations—large or small—where you want to track inventory quantities. When you turn on Advanced Inventory, you can track inventory stored at different sites or locations. For example, you might store inventory at different warehouses, in multiple trucks, in different areas within a warehouse, at consignment locations or at outside manufacturers.

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Use QuickBooks to keep an eye on your stock levels with real-time information and low stock alerts. Join over 7 million customers globally and find the QuickBooks plan that works for you. You can connect to apps such as Shopify, BigCommerce, Square, PayPal, and other sales tools you may already be using. Some businesses hold inventory that is hard to categorize or differentiate.

Out of the box, this template tracks stock levels, vendors and warehouse locations for your inventory items. This data can be connected to other sheets or templates to automate many functions including order-based stock updates, reorder notifications and resupply or dropship purchase orders. You can also import orders from e-commerce and marketplace platforms directly or via Zapier connections. Along with supporting global marketplace power-sellers, Skubana delivers cutting-edge order routing automations for high-volume dropshippers.

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Accordingly, bench accounting may include raw material, work-in-progress, or finished products. Stock determines the amount of revenue your business generates. Whereas inventory determines the sale price for your stock. ShipBob’s Merchant Plus delivers every feature that e-commerce, B2B and multichannel sellers need to succeed, from automated purchase orders to multi-warehouse inventory tracking and shipping. Best of all, if you need to expand your warehousing and fulfillment beyond your own facilities, ShipBob’s full-service 3PL option is just a click away.


Any business can use Fishbowl Inventory’s many manufacturing and warehousing logistics tools, but it’s designed to work seamlessly in the QuickBooks and Xero accounting software environments. Fishbowl centralizes all inventory parts and finished goods tracking, supplier purchasing and warehousing data and makes this available to all users in one or many locations. Ordoro is end-to-end inventory management software that streamlines every aspect of multichannel sales, from supply chain management and parts-based inventory tracking to shipping. There are many types of inventory-driven businesses and each has unique inventory tracking needs.

Is an online platform that offers courses by top instructors from world-class universities and companies. There are a host of free courses that give you access to on-demand video lectures, homework exercises, and community discussion forums. Paid courses offer quizzes and projects, and a course certificate upon completion. Monday through Friday, along with support tickets and an online knowledge base.

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